National
Council Of Science Museums
Tender for engagement of Tax Consultant Firm of the National Council of Science Museums for FY 2025-26 and subsequently two year subject to fulfillment of satisfactorily report
1. Period of Engagement
Initial
engagement for Financial Year 2025–26
Extendable
up to two additional years
Extension
subject to:
Satisfactory
performance
Annual
review by NCSM
No automatic right to extension
2. Scope of Work (Key Responsibilities)
Handling
all Income Tax–related matters of NCSM and its units
Compliance
activities:
Filing of quarterly TDS returns (Form 24Q & 26Q)
Generation of Form 16 and Form 16A
Filing of annual Income Tax returns
Tax computation and advisory:
Income-tax computation for employees and pensioners
Day-to-day advisory on tax laws and procedures
Statutory representations:
Appearance before Income Tax Authorities
Replying to notices, assessments, and rectifications
Exemptions and registrations:
Filing and follow-up for exemptions under sections 10(46), 10(23C),
12A, 35, 80G
Compliance monitoring:
Corrections and revisions of returns
PAN/GST validation issues
Other obligations:
Monthly visits (minimum) to NCSM office
Liaison for income-tax refunds
Review and improvement of existing tax compliance processes
Handling prior-period and incidental tax matters
3. Eligibility Criteria
The bidder must be:
A Chartered Accountant firm
A single legal entity (Company / Partnership / LLP)
Experience requirements:
Minimum 7 years’ experience
in providing similar tax services
Prior experience with Government
organizations preferred
Location requirement:
Must have an active
office or branch in Kolkata
Statutory registrations:
ICAI registration with valid Certificate of Practice
GST registration
Compliance declaration:
Must not be blacklisted by any Central/State Government organization
No litigation with Government departments for similar services
4. Bid Structure and Submission
Two sealed envelopes required:
Technical Bid (Annexure I to III)
Financial Bid (Annexure IV only)
Submission mode:
Physical submission (by hand or speed post)
Submission address:
Sr. Controller (Finance & Accounts), NCSM, Kolkata
Last date of submission:
13 January 2026 up to 6:00 PM
Date of bid opening: 15 January 2026 at 11:30 AM (tentative)
5. Earnest Money Deposit (EMD)
Amount: ₹6,250
(interest-free)
Mode of payment:
Demand Draft or
Online bank transfer to NCSM account
Mandatory condition:
Bid without EMD will be summarily rejected
6. Financial Bid Conditions
Quote to be given as:
Single lump-sum monthly fee
Pricing rules:
No item-wise breakup allowed
Rates must remain fixed
for three years
Evaluation:
Lowest quoted bidder will be treated as L-1
In case of tie:
Higher relevant experience
Higher turnover
Rates must be:
Inclusive of all charges and statutory levies
Taxes reimbursable only as per rules and proof
7. Payment Terms
Payments to be released:
Quarterly, after
satisfactory performance
Conditions:
Submission of bills in triplicate
Certification by NCSM
Statutory deductions:
TDS as per Income-tax Act
8. Security Deposit
Performance Security: 5%
of total contract value
To be submitted within 7 days of award
Refundable after satisfactory completion
Liable to forfeiture in case of default or non-performance
9. Evaluation and Award Process
Technical bids evaluated first
Only technically qualified bidders’ financial bids will be opened
NCSM reserves the right to:
Accept or reject any or all bids
Negotiate with the L-1 bidder
Cancel the tender without assigning reasons
10. Termination and Risk Clauses
Contract may be terminated:
For non-performance or breach of conditions
At NCSM’s convenience with prior notice
No outsourcing permitted
Confidentiality and data security obligations mandatory
Arbitration jurisdiction: Kolkata
Governing law: Laws
of India