Department Of Higher Education notice inviting tender for conducting internal audit of indian institute of technology Kharagpur
1.Money
& guarantees
EMD:
₹50,000 (DD / Bank Guarantee)
MSME
/ NSIC / Start-ups → EMD exempt (with proof)
Performance
Security: 5% of contract value
Payment
terms:
75%
paid quarterly after submission of:
Quarterly
audit report
Executive
summary
Action
Taken Report
Attendance
sheet
25%
after approval by IIT authority
No
advance payment
Travel / lodging / misc. costs: Included in your quote (no reimbursement)
2. How selection works
Weightage
Technical:
80
Financial:
20
Minimum
technical score to qualify
60
out of 100
Final
winner
Not
just L1
Highest
combined (technical + financial) score wins
Tie
→ higher technical score wins
Structural rules
No sub-contracting
No conflict of interest
Firm cannot take any other IIT Kharagpur work during audit & 1 year after
3. Minimum eligibility (hard filters – miss
ONE and you’re out)
You
must satisfy ALL:
●Office in Kolkata / West
Bengal
Firm
age ≥ 15 years
●C&AG empanelment in
any one year:
2022-23
/ 2023-24 / 2024-25
●Minimum 15 CA/CMA partners
●Minimum 5 full-time CA/CMA
staff (excluding partners)
●Internal audit of at least
3 large organisations:
PSU
/ Govt / reputed org
Each
with turnover ≥ ₹500 crore
Internal
audit of at least 2 educational institutions:
IIT
/ NIT / IIM / IISER / NISER
OR
Central / State Universities
In
last 5 years
●Gross receipts ≥ ₹150 lakh
In
each of last 3 financial years
Clean
disciplinary record (ICAI / ICMAI / Govt.)
This tender is clearly meant for large, established firms.
4. Scope of work (what you’ll actually do)
This
is a full-spectrum internal audit, including:
Internal
controls review
Works
contracts (GFR 2017)
Procurement
& GeM purchases
HR,
payroll, pension, NPS
Inventory
& fixed assets
Finance
& accounts (bank, PFMS, GST, IT, HEFA)
Investments
& FD verification
Estate
& transport
Statutory
compliance
Annual
accounts review
●Quarterly audits
●Campus + all units
●Strict timelines (report within 30 days of audit start)
5. Mandatory manpower deployment
(non-negotiable)
Every
month you must deploy:
1
Partner: 2 days/month
2
Qualified CA/CMA: 4 days/month
4
Semi-qualified staff: 5 days/month
Failure = breach of contract + penalties
6.Submission format (classic govt tender)
Hard
copy only
Three
sealed envelopes:
Eligibility
Technical
(with EMD)
Financial
(fees only, excl. GST)
All
three inside one master envelope
Courier
/ speed post / hand delivery allowed