Chhattisgarh State Marketing Corporation Limited inviting for financial audit services - review of financial statements, audit report, as per atc; ca firm

Chhattisgarh State Marketing Corporation Limited inviting for financial audit services - review of financial statements, audit report, as per atc; ca firm 

1.What this tender is about

Appointment of a Chartered Accountant firm to conduct:

Internal Audit of CSMCL Head Office (Raipur)

CSMCL is a government corporation dealing mainly in liquor/FMCG operations.

Includes:

• Regular internal audit of current years
• Backlog audit of past years
• Review of shop & district office reports
• Compliance verification

2.Contract Period

Initial contract: 2 years
 Possible extension: up to 12 months (if required)

Starts from date of commencement/work order.

3. Eligibility (Who Can Apply)

Only Chartered Accountant firms meeting ALL conditions:

Mandatory Requirements

CAG empanelled (Major Category — FY 2024-25 or 2025-26)
 At least 10 years old firm
 Minimum 3 CA partners (one must be based in Chhattisgarh)
 Office/branch in Chhattisgarh
Average turnover ≥ ₹40 lakh (last 3 years)

Experience Requirements

Audit experience of Govt / PSU / Govt Company
 Must have worked with organizations having turnover ≥ ₹2500 crore
 At least 2 years experience in last 3 years
 Minimum 3 years experience with Chhattisgarh Govt entities

Not Eligible

Firms already working as:

• Nodal CA for CSMCL
• Shop/District auditors of CSMCL
• CAG Statutory Auditor of CSMCL

 4.Earnest Money Deposit (EMD)

Amount: ₹10,000
 Mode: Demand Draft in favour of MD, CSMCL, payable at Raipur
Submit scanned copy with bid + hard copy later

EMD forfeited if bidder withdraws or fails to comply.

5. Audit Fees (Commercial Terms)

Fee Structure

• Quoted through GeM financial bid
• Payment made quarterly
• Paid after completion of each quarter audit

Payment via ECS/online

• No extra payment for advisory services
• Separate payment for backlog audits at same rates

6. Scope of Work (What you actually do)

A. Internal Audit — Current Years (2025-26 & 2026-27)

Continuous audit of Head Office
 Quarterly audit reports (within 30 days of quarter end)

 B. Backlog Audit — Past Years

Audit FY 2023-24 & 2024-25
 All 4 quarters of each year
 Must finish within 4 months

C. Core Audit Activities

• Review accounting & financial controls
• Verify transactions and books
• Review reports from retail shops & district offices
• Check statutory compliance (GST, excise, etc.)
• Verify payroll & advances
• Identify stock issues
• Detect fraud/misuse/inefficiencies
• Review internal policies & SOP compliance
• Coordinate with statutory/CAG auditors
• Conduct special investigations if directed
• Submit monthly & quarterly reports

7. Minimum Visit Requirements (Important)

Audit must be continuous
 Reports required regularly (monthly & quarterly)
 Work must be done by qualified CA professionals
 Timelines strictly enforced

8.Bid Submission Process

 Upload technical + financial bid on GeM
 Upload scanned documents
 Submit EMD DD details

Hard Copy Requirement

Physical DD for EMD must be submitted within 5 days of bid opening

Selection Method

QCBS (Quality + Cost Based Selection)
 Technical weight: 70%
 Financial weight: 30%
 Highest combined score (H1) wins