West Bengal Highway Development Corporation Limited offering quotation for appointment of secretarial auditor for f.y.2025-2026 of west bengal highway development corporation limited

1.What the Tender Is For

Conducting Secretarial Audit under the Companies Act, 2013.

Audit must comply with:

• Section 204 of Companies Act
• ICSI guidelines
• Corporate law compliance requirements

Audit location:
Registered Office — Lake Gardens, Kolkata

2.Scope of Work (Main Duties)

 Secretarial Audit Report

• Prepare report in Form MR-3
• Verify statutory compliance
• Ensure legal filings are correct
• Report forms part of Board’s Report

 Certification Responsibilities

The auditor must also:

• Issue MGT-8 certificate (Annual Return certification)
• Certify e-Form MGT-7 (if required)
• Provide guidance on corporate & secretarial laws

WBHDCL may expand scope if needed.

3.Who Can Apply (Eligibility)

Only Company Secretary professionals — NOT CA firms.

Mandatory Requirements

Practicing Company Secretary (PCS) or PCS Firm / LLP
 Registered with ICSI + valid COP
 Minimum 6 years practice
 Secretarial audit experience ≥ 3 years
 At least 1 audit in last 3 financial years
 Experience auditing organization with paid-up capital ≥ ₹50 crore
 Peer Review Certificate from ICSI
 At least one qualified partner
 Office in Kolkata
No conviction or blacklisting
 No association with company management in last 2 years

4. Documents Required

Submit copies of:

• ICSI Membership certificate
• Peer Review certificate
• Firm profile & partner details
• PAN (firm + individual)
• GST certificate (if applicable)
• Experience proof (work orders, reports)
• Self-declarations
• Undertaking of non-blacklisting

5. Bid Structure

Two-Bid System (Offline)

Envelope 1 — Technical Bid

Includes:

• Eligibility documents
• Forms & declarations
• Experience details
• Application fee DD

Envelope 2 — Financial Bid

Quote fees for:

• Secretarial Audit Fee
• MGT-8 preparation fee
• MGT-7 certification fee

Both placed inside one outer sealed envelope.

6. Selection Method

QCBS (Quality- and Cost-Based Selection)

Technical Score (60% weight)

Marks based on:

• Years of experience
• Number of partners
• Number of secretarial audits completed
• Recent audit experience
• Experience with large companies
• Experience in road sector (extra advantage)

Minimum technical score required: 30 marks

Financial Score (40% weight)

Based on lowest quoted price.

Final Winner

 Highest combined score (Technical + Financial) = Selected bidder