Urban Administration and Development Department
Inviting reputed firms of chartered accountants for accrual based double entry
accounting and preparation of annual financial statements, and other related
works for the lakhnadon nagar parishad.
1. Nature of Work
- Implementation
of Accrual Based Double Entry Accounting System (ABDEAS)
- Preparation
of:
- Annual
Financial Statements
- Trial
Balance (Quarterly)
- Bank
Reconciliation
- Handling:
- GST
& TDS compliance
- EPF,
NPS calculations
- Budget
preparation
- MIS
reporting
- Maintenance
of:
- Books
of accounts
- Fixed
Asset Register
- Grants
& reconciliation records
- Support
in:
- SAP
/ Accounting software
- Municipal
Accounting norms (MPMAM)
2. Eligibility Criteria
Firm must:
Basic Requirements:
- CA
Firm registered with ICAI
- Minimum
10 years existence
- Head
Office in Madhya Pradesh
- Office
in Jabalpur Division
Compliance:
- GST
Registration
- PAN
- CAG
Empanelment
Structure:
- Minimum
2 full-time partners
- Must
have:
- DISA
qualified partner
- Public
Finance & Govt. Accounting qualified partner
Experience:
- Work
in minimum 7 ULBs
- Experience
with Govt./PSU/ULB projects
Financial:
- Average
turnover ≥ ₹20 Lakhs (last 3 years)
Other:
- Not
blacklisted
- Adequate
team + IT infrastructure
3. Firm Details Required
- Registration
Certificate
- Partnership
Deed
- GST,
PAN
- CAG
Empanelment proof
- Staff
details (qualified assistants)
- Experience
certificates (ULB work)
- Financial
statements (3 years)
- Proposed
team CVs
4. Advance Requirement / Deposits
- Tender
Fee: ₹5,000 (Non-refundable)
- EMD:
₹50,000
- Security
Deposit: 5% of contract value (after award)
5. Location Requirement
- Work
location:
- Lakhnadon
Nagar Parishad (Seoni, MP)
- Mandatory:
- Firm
must have presence in:
- Madhya
Pradesh
- Jabalpur
Division
6. Contract Details
- Period:
FY 2026–27
- Extension:
- Possible
with 10% fee increase
- Agreement:
- To
be signed within 15 days
- Validity
of bid:
Termination:
- If
poor performance → 21 days correction period
- Penalty
up to 5% of contract value
7. Financial Details
- Estimated
Fee: ₹5 Lakhs
- Bid
Type: Lump sum professional fee
- Expenses:
- Inclusive
of all costs (travel, lodging etc.)
- GST
paid separately
Payment Schedule:
- 30%
→ Previous year financials (FY 2025-26)
- 15%
→ Q1 deliverables
- 15%
→ Q2
- 15%
→ Q3
- 25%
→ Q4 + final statements
8. Evaluation Criteria
Technical (100 Marks)
- Experience
- Staff
strength
- Turnover
- ULB
experience
- Methodology
- Team
structure
Minimum 80 marks required to qualify
Final Selection:
- L1
(Lowest Financial Bid) among technically qualified